Missing the date window:
First and foremost before setting a date, cross check community calendars to ensure you will not be over lapping another huge event. You want the best turn out of attendees without overbooking. Schedule the date as early as 11-12 months prior to your benefits auction event.
Leverage the power of personal follow-up. Some invites may not have been reached, so pick up the phone or email and ensure your guests know they are invited. A good tip to remember is to invite every guest who bid on an item at a past event. You can break the RSVP ice by calling to say thank you and let them know they are invited to the next event, invitation to follow.
Make it clear that even if your guests RSVP that they can not make the event, they can still participate in the bidding. This is called an absentee bid. What is an absentee bid? Approved bidders can place absentee bids prior to the start of the live event. Once the auction starts, we then “process” all the absentee bids and calculate the winning absentee bid – the second highest bid plus one bid increment.